As promised in the October 18, 2007 posting, here is the step-by-step process that Kaye Nightingale uses to link MindManager and MS Outlook. Download a trial version or learn more information on MindManager for MAC and PC.

If the item (Appointment, Task, Contact,or Note) does NOT yet exist in Outlook, start in the MAP by inserting a new item and following the steps below.

  1. Open the Map in MindManager 7.0 Pro and Select the Topic.
  2. Click on INSERT on the Ribbon — this will reveal the Outlook Ribbon items (Appointment, Task, Contact,or Note)
  3. F5 will update the information inside the MAP if it has changed in Outlook. Select the item in the Map and press F5.

If the item DOES already exist in Outlook you will only need to LINK it to the MAP rather than creating it from scratch.

  1. Open the Map and Select the Topic – this is important because the item will attach itself to the “selected” topic in the open map. Then switch back to Outlook.
  2. Select the item to be linked. For example, click into CONTACTS and click on the appropriate CONTACT (don’t open it, simply select it).
  3. On the Ribbon you will see the MM7 icon … probably at the far right end of the Ribbon. Click it … that will make the link between the selected CONTACT and the previously selected TOPIC.
  4. F5 will update the information inside the MAP if it has changed in Outlook. Select the item in the Map and press F5.

Kaye’s map containing a more visual view of this process can be seen here. For the pdf version of these maps go to my website. If you click on any column it will sort alphabetically and you can then search by author or map title, etc.

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